Flexible Process Management for the Acquisition Lifecycle

ProTrac is the AAMS component that addresses process management. Supporting over 15 different categories of acquisition activities with detailed reporting and query capabilities, ProTrac is the tool to provide flexible process management for the entire acquisition lifecycle, from planning through post award.

Adaptive

ProTrac is designed to be readily configurable using DSI's knowledge-base-driven software to meet the specific data collection and management needs of the acquisition process. Users are encouraged to iteratively add and remove action event definitions as appropriate to support their unique business processes. Data element definitions may be
added and removed as necessary without requiring data conversion. Prompts and context-sensitive help can may adjusted as required. All of this is done without software development.

Flexible Process

ProTrac provides a realistic view of the acquisition world where exceptions are the rule. Processing can be interrupted and resumed at any point without losing changes. Users can also backtrack to earlier steps without having to start from scratch. Process milestones and PALT goals are completely under user control. Procurement Instrument Identifier (PIID) numbering is also completely configurable to meet the needs of the customer.

Rapid Deployment

ProTrac can be deployed in weeks or months instead of years to provide rapid benefits. The generic system ships with a wide variety of action types to provide full start-to-finish acquisition activity tracking out of the box. Users can start creating orders and modifications to existing contracts before data conversion is complete, and DSI can change existing generic actions and documents to better suit customers as they become familiar with the system.

Funds Management

ProTrac provides robust real-time tracking of committed and obligated funds across all phases of an acquisition. Funding can be allocated and managed at the order or line item level, allowing for varying degrees of accountability.

Tracks the Acquisition

ProTrac creates and connects a chain of actions which represents the entire acquisition lifecycle. This acquisition chain is accessible from any specific action, providing a real-time view of the state of the acquisition lifecycle at that point in time. Post award ID/IQ contract management of delivery and task orders is fully supported. Users can
review the solicitation that resulted in an award, find the purchase requests that provided funding, and identify which modifications adjusted the amount obligated. Never lose an acquisition document again.

Award Management

ProTrac manages all of the validations required by agency policy prior to finalizing an award, including warrant level, funds availability, approval, FPDS-NG validation, financial system commitment verification, and notice of award to finance and FedBizOpps. All of this data, including FPDS-NG information, is retained within ProTrac, ensuring that your agency will always own its data.

Open Data Platform

ProTrac uses open technology standards such as XML to communicate with any system. Our integration philosophy is founded on principles of system data and process ownership - we establish clear lines of responsibility to avoid duplication of effort. ProTrac comes out of the box with integration to IAE systems such as the CCR database, FPDSNG, and FedBizOpps. The product also integrates seamlessly with DSI's document generation product, ProDoc.